You are going to have a family party in a private room in a hotel.

Sample Answer 1:

Dear Sir or Madam,

I am a local resident of Melbourne, writing to inquire about the availability of the private gala in your Rendezvous Hotel Melbourne on 27th November.

We will rejoice in our parents’ 50th anniversary, a very special occasion for all of us, and have decided to celebrate the event at your hotel’s gala. We are expecting approximately 50 guests on the occasion. The ceremony is on 27th November and we are planning a dinner party and would like to rent the venue for the evening.

You should be in charge of a buffet dinner for the guests, drinks, decoration and supervision of the event. We would need a projector and a large screen to share some wonderful memories of our parents at the event. Make sure there is an electricity backup. This is a distinctive event for us and we want to make it remarkable.

Please inform me if the venue is available on that day and how much it would cost to hire it. Also, specify the menu and drink items in the buffet and their prices including GST. I would appreciate it if you can share your idea of decoration as well.

Yours faithfully,

Sarah Pauline